Housing Development Assistant

Firm: Chinatown Community Development Center
San Francisco, CA

Payment: Paid
Category: Housing
Contact: Ellen Zhou
Posted: Aug 2, 2022

Job Summary: The Housing Development Assistant is responsible for supporting the Director of Housing Development and the Housing Development Department. The position requires a motivated individual who is detail-oriented, has strong interpersonal skills, and is highly organized. S/he performs various tasks and works in a casual, yet very fast-paced team environment.

Status: Full-time, Nonexempt

Location: Russian Hill neighborhood, San Francisco

Hours: Monday through Friday, 9:00 a.m. to 5:30 p.m.

Salary: DOE; Comprehensive benefits

The Organization: A private non-profit founded in 1977, Chinatown Community Development Center believes in a comprehensive vision of community. We own and/or manage approximately 30 affordable housing buildings serving over 3,800 low-income seniors, single adults, formerly homeless adults, and families of diverse ethnic and cultural backgrounds in San Francisco’s Chinatown, Tenderloin, Western Addition, and Polk Gulch neighborhoods. We also build housing, develop grassroots leadership, and engage low-income residents and youth. Our employees are passionate about the mission; thrive in a family organizational culture; and embody values of empowerment, teamwork, and compassion. Chinatown CDC serves a diverse population and is committed to hiring practices that provide culturally competent services. We encourage people of color to apply.

Essential Functions

Manage office logistics for a small (18-person) office and provide administrative support to the Director of Housing Development; Support other department staff including the Housing Preservation Manager, project managers, assistant project managers and a construction manager as time permits
Assist with affordable housing development processes, such as reports, real estate transactions, funding applications and closings, draw requests, and construction documentation
Job Responsibilities

Provide office administration for Housing Development Department including ordering supplies, oversight of office maintenance, and interface with organization’s Office Administrator and IT staff
Word process, photocopy/scan, email
Support other departments, including Asset Management, Property Management, and Fiscal Departments as requested by Director of Housing Development. Assist with affordable housing development processes, such as reports, real estate transactions, funding applications and closings, draw requests, and construction documentation
Research and compile information for reporting, marketing and funding requests, including creating and updating project information sheets
Coordinate ongoing reporting to funders and the Board of Directors
Create and maintain centralized files for project records, public relations materials, and correspondence
Assist with proposals for City-owned development sites
Coordinate/assist with logistics for special events such as ribbon cuttings, ground breakings, and grand openings
Prepare packets, attend, and/or take minutes for Housing Committee or department meetings
Maintain the Housing Development Department calendar

Embody organization values (respect & compassion, empowerment, teamwork)
Contribute to a safe and pleasant work environment
Follow policies, procedures, and safe work practices
Knowledge, Skills, and Experience

Strong problem-solving skills and consistent attention to detail
Ability to work independently and effectively prioritize tasks
Ability to work under time pressures and meet multiple (sometimes changing) deadlines
Flexibility to undertake a variety of tasks
Minimum Qualifications

Bachelor’s Degree or equivalent training plus two years administrative assistant experience or equivalent combination of education and experience
High level of proficiency with Microsoft Word, Excel, Outlook, Web Browsers
Excellent written and verbal communication and organizational skills
Preferred Qualifications

Knowledge of the affordable housing field and non-profit sector
Bachelor's degree in related field
Condition of Employment

As of January 4th, 2022, All Chinatown Community Development Center employees are required to be fully vaccinated against Covid-19. All new hires must show proof of vaccination status at the time of employment offer. Exemptions will be made for applicants with a valid medical reason or a sincerely held religious belief and must be submitted within a timely requested manner. Additional documentation may be required by CCDC if exemption is approved.