Assistant Housing Program Coordinator (Time-Limited Position)

Firm: Metropolitan Transportation Commission
Location:
Hybrid. Headquartered in San Francisco, CA

Payment: Paid
Start Date: Apr 11, 2022
Category: Housing
Posted: Mar 9, 2022

The Assistant Housing Program Coordinator will support the Metropolitan Transportation Commission (MTC) and the Association of Bay Area Governments (ABAG) on several key regional housing policy and planning initiatives, particularly those funded by ABAG’s Regional Early Planning Action (REAP) grant. Specifically, the Assistant Program Coordinator will support the administration of several grant and technical assistance programs that incentivize local jurisdictions to align with Plan Bay Area 2050's Regional Growth Framework and related strategies. This position is in the Housing and Local Planning unit of the Regional Planning Program serving MTC/ABAG. Prior experience with housing policies and programs is preferred, but not required.

Under the general supervision of the Principal Regional Housing Planner, this individual will engage in a variety of grant and contract administration tasks, including cross-departmental coordination with MTC business units that is necessary to deploy funding effectively and efficiently from start to finish. This will involve drafting documents related to funding requests for federal and state grants, procurements, contracts, task orders and invoices. The incumbent will also track contract deliverables, project budgets, and assist with progress reporting to funders, as well as monitor grant timelines and report on metrics to ensure successful and timely expenditure of funds. The Assistant Program Coordinator will leverage several software systems and other internal grant management processes, such as eContracts, Central Square, EBIX, and City Innovate. Prior experience with grant and contract administration is strongly preferred, though experience with these software systems is not required.

The incumbent will be a professional with exceptional project management skills who can organize, prioritize and process large volumes of documentation on time, on budget and with intense attention to detail. The incumbent will also be a professional able to deliver exceptional customer service while engaging with a diverse set of stakeholders to organize meetings, respond to inquiries and handle correspondence related to MTC/ABAG’s Regional Housing Technical Assistance Program and other similar programs.

MINIMUM QUALIFICATIONS
An appropriate combination of education and experience that has provided the required knowledge, skills and abilities is qualifying. A typical way of obtaining the required qualifications is:

Education: A Bachelor's degree from an accredited college or university in an appropriate field related to the area of assignment such as transportation planning, city and regional planning; transportation engineering or modeling, financial management, economics, business or public administration. A Master's degree is desirable. (Applicants with a degree issued from an institution outside the United States must have their transcripts evaluated by an academic accrediting service and provide proof of equivalency along with their application.)

Experience: A minimum of one year of increasingly responsible experience in an appropriate field related to the area of assignment such as transportation planning, city and regional planning; transportation engineering or modeling, financial management, economics, business or public administration. Preference will be given to applicants with additional relevant and professional work experience.

Prior experience with housing policies and programs is preferred, but not required. Prior experience with grant and contract administration is strongly preferred, but not required.

License/Certificate: Possession of a valid California Class C driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Under the general supervision of the Principal Regional Housing Planner, specific assignments and responsibilities include, but are not limited to, the following:

Contract Management
Primary responsibility for the day-to-day management of the administration of a high volume of contracts related to the delivery of the Regional Housing Technical Assistance Program (TA) funded through a $23.9M Regional Early Action Planning (REAP) grant from the State of California and some Federal funding. Contracts managed will include a high volume of consulting contracts for the Regional Planning Consulting Bench and contracts governing grant suballocations to 109 Local Jurisdictions in the nine-county Bay Area (Local Jurisdictions).

Coordinate with consultants and Local Jurisdictions to develop Scopes of Work (SOW) for eligible projects, issue Task Orders for the SOWs on contracts, and process related invoices in a timely and efficient manner.
Track and document progress on spending on individual contracts and on the overall REAP grant.
Collect and organize relevant work product produced under contracts (i.e. research, data, reports, presentations, and graphics) to be shared widely with Local Jurisdictions to avoid duplication of effort and expense when possible.
Assist with monitoring compliance with the REAP grant agreement and assist with REAP grant reporting to the State of California.
Develop expertise (after in-house training) with various software programs used for procurements, contracting, invoice payments and grant tracking.
Attend meetings with the Housing Team and other MTC business units to identify and implement process improvements to streamline administration of the above.
Staff and Stakeholder Support
Support senior Housing Team staff and consultants in delivering the Regional Housing Technical Assistance Program (TA) to staff at 109 local Bay Area jurisdictions.

Serve as day-to-day liaison with Local Jurisdictions’ staff for inquiries related to TA, including monitoring and routing of emails received through the HousingTA@bayareametro.gov mailbox.
Provide logistical and coordination support for regionally-supported local planning collaboratives, peer cohorts and working groups involving MTC Staff, consultants and local jurisdiction staff. This will involve scheduling, arranging logistics for online and in-person meetings, and managing files of associated documents and other materials.
Conduct data analyses as requested.
Provide prompt and professional service to local staff, consultants and stakeholders to encourage their participation in, and satisfaction with, the Regional Housing Technical Assistance Program with the goal of building effective and lasting partnerships that facilitate advancement of regional housing goals.
General
Communicate clearly and concisely, both orally and in writing, distilling detailed program or policy concepts into compelling, relevant, and understandable memos and presentations.
Prepare technical memos and summary reports. Present findings to staff and policy makers.
Represent MTC/ABAG in a variety of meetings and/or events.
Perform other job-related duties as needed or assigned by the section.

All employees at MTC are classified as Disaster Services Workers.

THIS IS A TIME-LIMITED POSITION TO END ON DECEMBER 31, 2023