Associate, ULI San Francisco (Non-Exempt)
San Francisco, CA
About the Organization
ULI is a global research and education nonprofit organization whose mission is to shape the future of the built environment for transformative impact in communities worldwide. It is the oldest and largest network of cross disciplinary real estate and land experts in the world, with over 45,000 members. For more information, please visit https://uli.org.

About ULI San Francisco
ULI San Francisco is the San Francisco Bay Area’s preeminent global organization focused on creating and sustaining thriving communities through wise land use, development, and redevelopment decisions. We bring together a dedicated multidisciplinary community of professionals that deliver market-based, innovative solutions that can be implemented in the Bay Area and beyond. As integrators, we share real-world knowledge and best practices, and offer a wide range of in-depth educational programming and resources for members of the organization and the broader Bay Area community.

With over 2,100 members across the Bay Area, ULI San Francisco (ULI SF) is one of the Urban Land Institute’s largest district councils. ULI SF is supported by a team of six full-time staff members who come from a variety of backgrounds in sustainability, real estate, design, and community development.

About the Role
The Associate will work with the Executive Director and district council staff in administrative support, committee coordination, event execution, district council finances, and sponsorship activities. This includes:

Administrative, Communications, and Operations Support
The Associate works to ensure smooth operations of the district council, including the following activities:
• Managing and responding to phone/email inquiries from the main ULI San Francisco phone line and inbox.
• Coordinating weekly staff meeting.
• Updating internal program and events calendar.
• Updating ULI SF website as needed.
• Using ULI database and reporting software to produce reports for the ED and other staff as needed.
• Assisting the Executive Director in producing meeting materials for the Executive Board and other key meetings.
• Maintaining and ordering office supplies.
• Coordinating with remote ULI IT staff and IT contractors to troubleshoot and resolve IT issues.
• Creating email newsletters, e-blasts, blog posts, and the district council annual impact report.
• Updating ULI SF website and posting to social media accounts.

General Committee Coordination and Event Support
Support member committees in the development and implementation of topical industry, thought leadership, and professional development content.
• Coordinating various committee meetings including scheduling, preparing agendas, and taking meeting minutes.
• Assisting committees in producing and implementing events and programs.
• Preparing committee budget templates and tracking program budgets.
• For in-person events, formatting and printing on-site registration forms, badges, and other materials for events.
• For virtual events, coordinating all aspects of Zoom meetings and webinars.
• Assisting in event setup, execution, and breakdown as needed.
• Assisting the Executive Director and team with event and meeting planning and logistics.

Young Leader’s Group (YLG)
The Associate will coordinate ULI SF’s Young Leaders Group (YLG), which is all ULI SF members under the age of 35 (which accounts for over 25 percent of ULI SF’s total membership).
• Coordinate YLG Steering Committee (and subcommittees), which hold meetings and execute a variety of events, programs, and initiatives throughout the year.
• Attending all committee meetings and events and handling logistics before, during, and after each event (note: some evening events required).
• Implementing Young Leaders professional development programs, such as the Young Leaders Mentorship program and Development 360.

Finance and Sponsorship
The Associate manages accounts receivable (A/R) and accounts payable (A/P) for the district council office. Tasks include:
• Working closely with remote ULI finance team to ensure timely payment of monthly bills, vendor invoices, and reimbursements.
• Working closely with the Executive Director and Treasurer to track monthly financial performance and resolve accounting issues.
• Producing contracts for vendors and contractors.
• Supporting Executive Director in annual and Housing the Bay sponsorship efforts.

The ULI SF team is currently working in a hybrid environment with 1-2 days a week in-person at our San Francisco office. Attendance in person at our office and at events will be required. All ULI staff must be fully vaccinated against COVID-19.

Candidate Profile
As a part of the district council team, the Associate serves as a liaison among ULI headquarters, district council staff, ULI San Francisco members, and ULI San Francisco sponsor firms. The Associate is often the first point of contact for the organization, so it is imperative that she or he be courteous and professional. Strong candidates for this position will be highly organized, detail-oriented, obsessed with accuracy, effective multitaskers, and able to work independently in a fast-paced environment. Qualifications include:

• Bachelor’s degree or relevant experience and 1-4 years of related experience.
• Prior experience in program or event planning, demonstrated interest in land use and urban development and familiarity with Bay Area real estate and land use industry a plus.
• Ability to prioritize and handle multiple responsibilities concurrently with responsible follow- through.
• Excellent professional oral and written communication and interpersonal skills.
• Ability to work with business and public-sector executives.
• Self-motivated, demonstrating meticulous attention to both details and deadlines.
• Fluent/proficient computer skills and strong aptitude with computer software for applications in word processing (Microsoft Office), spreadsheets (Excel), and social media are required. Design skills (Adobe Creative Suite) and website software (WordPress and basic HTML) a bonus.
• Ability to attend ULI events (in the early morning or evening) throughout the region.
• Ability to lift 30 pounds is required.

Application Process
ULI has a robust benefits package which includes health, dental, and life insurance, vacation and a retirement plan. Compensation is commensurate with experience. Expand HR Consulting (EHR) has been retained to conduct the search. Apply via the URL below:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=76dd43dd-5757-401e-9ef5-65813f73b552&ccId=19000101_000001&jobId=436582&source=CC2&lang=en_US.

ULI is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion/creed, sex, national origin, disability, genetic information, pregnancy, veteran or active military status, alienage or citizenship status, arrest or conviction record, credit history, salary history, caregiver status, sexual orientation, gender identity, marital or partnership status, familial status, unemployment status, status as a victim of domestic violence, sexual violence or any other status protected by applicable laws.